The Paperless Office
In 1975 analyst Arthur D. Little promised paper would be on its way out of offices by 1980 and dead in 1990. However, not until last year has paper started to leave our offices. Businesses are transitioning to the digital world slowly; at a rate of 1% to 2% a year in office use of paper. Some may welcome this change, while others resist it. Nonetheless, One thing is clear, this will impact security and put data at risk.
With the rise of the paperless office, more and more documents will become digital. This means a thief will no longer have to break into your office to steal sensitive documents, but could do so from their living room couch. Not only does this put valuable information at risk, but it complicates the measures to keep this data safe. There is good news though, we can protect ourselves by keeping things simple.
Security For The Paperless Office
As with any security system, the weakest link is the human element. Additionally, it would be much easier for an attacker to target the human element than to create a backdoor in the network or bypass a firewall. You may view this as a problem with no solution. The truth is quite the opposite. This predicament is not one of hopelessness, but one of opportunity.
George works for a company that recently decided to make all contracts and signatures digital. This means valuable company and client information will now be easier to steal. Other employees at the company are worried they will be exploited, making loss of client and company information their fault. Then there’s George. George is smart. He realizes the inclusion of the human element doesn’t mean he has already lost, but means he has a say in how secure the information is. He knows if someone sends a phishing email or tries to use a pretext on him, he will be able to spot this attack and keep the information safe.
In the above story “George” realizes he has a say in the security of information. This demonstrates the transition to a digital office will have an effect on security. However, it doesn’t mean important information is hopelessly vulnerable. You can decide how secure that data will be; but your security awareness will determine this. If you are aware, you will add to the security and success of your company’s transition to the digital office.